Finance & Administration

Preparing and following up on client invoices, including monitoring incoming payments

Processing supplier invoices and travel expense claims

Managing KYC processes for clients

Corresponding independently with public authorities and other external organisations on administrative matters and following up on outstanding issues

Structuring and documenting internal processes and supporting their improvement

Contracts & HR Administration

Managing and filing contracts, including drafting and reviewing non-disclosure agreements (NDAs)

Reviewing contracts from external parties in line with internal guidelines and clarifying outstanding points

Administering our employee benefits programme, such as BikeLeasing

Preparing and coordinating A1 certificate applications and handling administrative filings via EasyGov for Switzerland

Office Management

Organising day-to-day office operations, including purchasing, supplier management and uploading documents to DocuSign

Welcoming and assisting visitors, and arranging refreshments, catering and room bookings for guests and interviews

Handling incoming and outgoing mail and organising parcel shipments

Providing operational support for internal events and trade fairs

A completed vocational qualification in business or administration, a degree in business administration or a comparable qualification

Experience in one or more of the areas listed above

An organised and reliable approach, with care and discretion when handling confidential information

A strong sense of responsibility, excellent organisational skills and a service-oriented mindset

Confidence in using standard office software

Fluent German, both written and spoken

Flat hierarchies and short decision-making processes

Independent work and individual contribution explicitly desired and highly valued